Moving from the United States to Canada is a bit more complicated than simply crossing state lines in America. There is a much more complex Clearit.ca process for transferring goods; after all, this is an international border. As such, there are many taxes and duties you will have to pay in order to safely and securely get your goods across the border.
This process, of course, can seem quite daunting. All you really need to know, though, is that there are several mandatory fields you need to fill out on a Canada customs invoice if you want to avoid penalties and complications that could make it harder to get your goods from the United States to Canada.
DATE OF DIRECT SHIPMENT
This is the date you plan for your goods to leave their base of shipment. This information will help the authorities determine the exchange rate that will be applied to the value of your goods in order to determine the appropriate duties and taxes assigned in Canada.
COUNTRY OF ORIGIN
This field, of course, will indicate the country where the goods originate; where they will be exported from (the United States, for example). This helps to determine if free trade policies apply, meaning you can avoid duties.
CURRENCY OF SALE
This field indicates which national currency were used to purchase the goods. You must use a customs broker to convert the funds to Canadian dollars when you plan to file an entry with the Canadian Customs agents.
This field, obviously, indicates how many pieces are being shipped. Make sure that this is accurate, as customs will probably verify the number (particularly a large one) at the border.
This field indicates the present fair market value of the goods you are shipping. It is required that you fill this out for all goods you are shipping, even if they are not involved in a sale [yet] . Valuation of the goods should be based on one of the six valuation methods: transaction value, transaction value of identical goods, transaction value of similar goods, deduction, computed, or residual methods.
You must also indicate weight, which should match up with the carrier’s bill of lading weight as it will be useful in verifying accuracy during a Customs examination.
PURCHASE/IMPORT of RECORD
This field should explain which party purchased the goods, identifying the party that is responsible for paying handling charges, duties, etc.